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Streamline Your Recurrent Mailings With Stamps.com

November 11th, 2009

From invoices to newsletters to sales materials, direct-to-customer mailings are an important envelopepart of every business. The faster you send out your invoices, the faster you get paid. The more timely the newsletter, the better the  response. Sure it’s relatively easy to print out an invoice or newsletter, but what about the envelopes, addresses and postage? That can be a logistical headache. That’s where Stamps.com comes in. With Stamps.com you can easily import your existing PC address book and print envelopes with postage and address in one simple step.


Pushing the envelope… mailings made easy with Stamps.com.

 1. Import your addresses in seconds
Stamps.com allows you to import addresses from Outlook, QuickBooks, CSV file, or many others. That means you’ll never have to handwrite or re-type another address. Not using Quickbooks or Outlook? Then simply export your address data in CSV format and import the file into the Stamps.com Address Book.   To learn more about importing CSV data into the Stamps.com Address Book, click here.  If your contact addresses are in Microsoft Word, you can perform a Mail Merge and print directly from Word.

 2. Invoice-to-Envelope matching… as easy as A-B-C.
Putting letters or invoices in the wrong envelope should never happen. Stamps.com helps you make sure it doesn’t. If you are printing mailing addresses on envelopes and you need to match the envelope with an addressed letter or invoice, simply sort the addresses alphabetically in the Stamps.com address book  by clicking the top of the column that you want to alphabetize. Stamps.com will print all the letters, invoices and envelopes in the same order to make collation practically fool-proof. It’s that simple.  

 3. More professional looking envelopes.
Why not use the space on your envelope to feature your logo or to send a special message? With Stamps.com you can choose from one of our seasonal images or upload your own. Or, add an additional direct marketing message right on your envelope!

 4. New Laser-Friendly Window Envelopes.
Windowed envelopes are a great way to save a little time and hassle. But what if your hot little laser printer has a habit of melting your windowed envelopes? Put down the fire extinguisher and try our new heat resistant Laser-Window envelopes… a Stamps.com exclusive.  (Click here to order).  

 5. Print all your envelopes at once.
Simply select the addresses you want to print, fill up your envelope tray, and let it rip.  If you print more than 20-30 envelopes at a time, then you’ll probably want to print in small batches.  Or you can think about purchasing an envelope feeder.  HP sells two envelope feeders for their LaserJet printers both for $249.99, click here if you have a 4200 or 4300 Series HP LaserJet or here if you have a P4010 or P4515 Series HP LaserJet.  Lexmark also sells a variety of envelope feeders, click here to learn more, including locations for Lexmark retailers.

How does Stamps.com make you more efficient?
With Stamps.com there are so many ways to make your mailing and shipping more efficient and cost-effective. The best tips and tricks usually come from our customers. We’d love to hear from you with your top tips and features that   help you streamline your mailing process with Stamps.com. Simply enter your comment in the box below.

Stamps.com Tip: Printing Glitches
If your printer messes up your envelopes, simply click “reprint” to reprint the whole batch. If there’s only a mistake on one envelope, simply request a refund for that envelope and print the envelope again. Either way, you can rest assured you’ll never lose postage because of printing problems. Note: All refunds are processed and sent directly from the U.S. Post Office.

  1. Eric Nash
    December 18th, 2009 at 14:05 | #1

    @SCOTT
    It is possible that a #9 window envelope will be offered in the future; we are still looking for feedback on the #10 which we started to offer only recently

  2. SCOTT
    December 15th, 2009 at 12:52 | #2

    I like the idea that Stamps.com offers a #10 window envelope that is laser printer friendly however I use a #9. Will a #9 window envelope be offered?

  3. Eric Nash
    November 17th, 2009 at 09:26 | #3

    @William Risk, M.D.
    Hi William, We hear you (along with many other Mac customers) loud and clear. Stamps.com is developling a Mac solution that should be ready in early 2010.

  4. Eric Nash
    November 17th, 2009 at 09:17 | #4

    @Lenny Hanapel
    Hi Lenny, The best way to address this issue is to import the addresses by intended group. In other words, instead of importing all 300 addresses at once, we would recommend that you import, for example, 100 of these and create a group from those addresses. Then, import a second batch of 100, and create a second group from those.

  5. Eric Nash
    November 17th, 2009 at 09:16 | #5

    @rom de guzman
    Hi Rom, There may be a couple of different issues that could cause this. Due to the technical complexity of your question, the best method for us to properly troubleshoot your issue is over the phone. You may reach one of our knowledgeable Technical Support Representatives by calling us toll-free at 1-888-434-0055 (select option 4).

  6. rom de guzman
    November 12th, 2009 at 12:48 | #6

    i can’t place a .jpg image on my return envelope. Is there a problem? I have Windows 7 running on PC 64 bit

  7. William Risk, M.D.
    November 12th, 2009 at 12:43 | #7

    I use Stamps.com at my office and am very satisfied BUT I cannot use it at my home because I use Macintosh computers!! When are yu going to get MODERN and get a program to be used on Mac???

  8. Lenny Hanapel
    November 12th, 2009 at 12:37 | #8

    Being able to import addresses is great. However, if one all ready has addresses and want to import, say, 300 addresses for a mailing, those 300 imported then have to be laboriously put one by one into a group.

    Is there a solution? Thanks!

Comments are closed.

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