Customer Profile: MO Consulting Legal Services

February 5th, 2010 Comments off

MO Consulting is a legal services company located in Los Angeles, CA.  CEO Marge Okabe was looking for ways to save  time processing her monthly invoices.  On the advice of a friend, she signed up for Stamps.com.  We recently spoke with Marge to talk about her mail program.  MO Consulting has been a Stamps.com customer since December of 2000.  MO-Consulting

Before using Stamps.com, how did you process your invoices?
We were wasting about two to three hours each month on our invoice procedure as we printed the addresses on envelopes and then manually applied postage stamps to each individual envelope.  We often ran into a problem when an envelope was heavier than the others and required additional postage.   Prior to Stamps.com, I just guessed the weight of each envelope and added more first class postage if the envelope felt heavier than the others.  With hundreds of invoices to send each month, the process was very time consuming and we were applying more postage than the envelopes needed to at least 40% of our invoices.  With Stamps.com, I can get the exact weight of each envelope using the free scale and apply the correct postage.

Besides printing postage, are there other Stamps.com features that have helped your business?
The ability to print postage, delivery address and return address has been a huge time-saver for us.  We were able to import all of our account payable contacts from Microsoft Outlook directly into the Stamps.com address book.  Once the data was loaded, we can print postage and both the delivery address and return address in one pass through the printer.  This feature alone has saved us at least 90 minutes per week.

Have you used other Stamps.com MS Office integrations?
The compatibility with Stamps.com and Microsoft Office has made things very easy for us.   With just a few  macro’s set-up in the database, I can have the form letters and envelopes print out in alphabetical order to help me speed up the stuffing process.   Prior to Stamps.com, the mailings would take about an hour or two as we matched the recipient address from letters to envelopes.   But with Stamps.com, I can process 1600 raw data recipients in about 20 minutes. TIME can’t be recycled once it’s gone. 

Do you use Cost Codes on your mailings?
Yes, the cost code feature helps me bill postage costs to the appropriate client.   I also use Stamps.com for my personal mail, so the cost codes make it easy for me in April at tax time to sort business postage costs from personal.

Get more info on MO Solutions at 310-375-0448.

Streamline Your Recurrent Mailings With Stamps.com

November 11th, 2009 8 comments

From invoices to newsletters to sales materials, direct-to-customer mailings are an important envelopepart of every business. The faster you send out your invoices, the faster you get paid. The more timely the newsletter, the better the  response. Sure it’s relatively easy to print out an invoice or newsletter, but what about the envelopes, addresses and postage? That can be a logistical headache. That’s where Stamps.com comes in. With Stamps.com you can easily import your existing PC address book and print envelopes with postage and address in one simple step.


Pushing the envelope… mailings made easy with Stamps.com.

 1. Import your addresses in seconds
Stamps.com allows you to import addresses from Outlook, QuickBooks, CSV file, or many others. That means you’ll never have to handwrite or re-type another address. Not using Quickbooks or Outlook? Then simply export your address data in CSV format and import the file into the Stamps.com Address Book.   To learn more about importing CSV data into the Stamps.com Address Book, click here.  If your contact addresses are in Microsoft Word, you can perform a Mail Merge and print directly from Word.

 2. Invoice-to-Envelope matching… as easy as A-B-C.
Putting letters or invoices in the wrong envelope should never happen. Stamps.com helps you make sure it doesn’t. If you are printing mailing addresses on envelopes and you need to match the envelope with an addressed letter or invoice, simply sort the addresses alphabetically in the Stamps.com address book  by clicking the top of the column that you want to alphabetize. Stamps.com will print all the letters, invoices and envelopes in the same order to make collation practically fool-proof. It’s that simple.  

 3. More professional looking envelopes.
Why not use the space on your envelope to feature your logo or to send a special message? With Stamps.com you can choose from one of our seasonal images or upload your own. Or, add an additional direct marketing message right on your envelope!

 4. New Laser-Friendly Window Envelopes.
Windowed envelopes are a great way to save a little time and hassle. But what if your hot little laser printer has a habit of melting your windowed envelopes? Put down the fire extinguisher and try our new heat resistant Laser-Window envelopes… a Stamps.com exclusive.  (Click here to order).  

 5. Print all your envelopes at once.
Simply select the addresses you want to print, fill up your envelope tray, and let it rip.  If you print more than 20-30 envelopes at a time, then you’ll probably want to print in small batches.  Or you can think about purchasing an envelope feeder.  HP sells two envelope feeders for their LaserJet printers both for $249.99, click here if you have a 4200 or 4300 Series HP LaserJet or here if you have a P4010 or P4515 Series HP LaserJet.  Lexmark also sells a variety of envelope feeders, click here to learn more, including locations for Lexmark retailers.

How does Stamps.com make you more efficient?
With Stamps.com there are so many ways to make your mailing and shipping more efficient and cost-effective. The best tips and tricks usually come from our customers. We’d love to hear from you with your top tips and features that   help you streamline your mailing process with Stamps.com. Simply enter your comment in the box below.

Stamps.com Tip: Printing Glitches
If your printer messes up your envelopes, simply click “reprint” to reprint the whole batch. If there’s only a mistake on one envelope, simply request a refund for that envelope and print the envelope again. Either way, you can rest assured you’ll never lose postage because of printing problems. Note: All refunds are processed and sent directly from the U.S. Post Office.

Call us toll-free at 1-888-434-0055, Monday - Friday, 6 AM - 6 PM Pacific Time.